Caddo County Public Records

How to Find Public Records in Caddo County in 2026

CaddoRecords.us provides access to publicly available information and data related to public records maintained by government agencies in Caddo County, Oklahoma. Members of the public may use this resource to locate records that may include court filings, property documents, vital records, and other materials created or maintained by county and state government offices. The availability and completeness of any particular record depends on the maintaining agency, the nature of the record, and applicable state law.

Records in Caddo County may be searched through official court resources, county clerk offices, public access terminals, and online government tools. The following methods are available to members of the public:

Online Access:

The Oklahoma.gov state portal provides centralized access to court records, legislative information, and agency resources
The Oklahoma Court Information System supports electronic case filing and allows members of the public to search new and existing active court cases and documents
Vital records indexes, including birth and death records, are searchable through OK2Explore, the state's official vital records portal
No registration is required to conduct basic searches through most state-maintained portals

In-Person Requests:

Members of the public may visit the Caddo County Clerk's Office to inspect records during regular business hours
Requestors should present a valid government-issued photo identification when requesting certified copies
Staff will direct requestors to the appropriate index or record series based on the nature of the request

Written/Mail Requests:

Written requests must include the requestor's full name, mailing address, a description of the record sought, and the time period covered
Under Oklahoma Statutes Title 51, § 24A.5, agencies are required to respond to written requests promptly and without unreasonable delay

Phone/Email:

Caddo County Clerk's Office: (405) 247-3393
Email inquiries may be directed to the clerk's office during regular business hours

What Are Public Records in Caddo County?

Public records in Caddo County are defined under Oklahoma law as all documents, including writings, photographs, films, recordings, and electronic data, that are prepared, owned, used, received, or retained by a public body in connection with the transaction of public business. Under Oklahoma Statutes Title 51, § 24A.3, the term "public record" encompasses a broad range of materials maintained by county and state agencies. The following record types are maintained by various Caddo County offices:

Record Type	Maintaining Office
Civil, criminal, probate, and family court records	Caddo County District Court Clerk
Property deeds, mortgages, and liens	Caddo County Clerk
Vital records (birth, death, marriage, divorce)	Oklahoma Dept. of Health / County Clerk
Business licenses and permits	Caddo County Clerk
Property tax and assessment records	Caddo County Assessor / Treasurer
Voting and election records	Caddo County Election Board
County commission minutes and agendas	Caddo County Clerk
Budget and financial documents	Caddo County Treasurer
Arrest logs and incident reports	Caddo County Sheriff's Office
Land use and zoning records	Caddo County Planning Office
Water rights records	Oklahoma Water Resources Board / County Clerk

Water rights records maintained by the Oklahoma Water Resources Board are filed with the county clerk pursuant to Oklahoma Statutes Title 82, which provides that such records are open to public inspection. Death records for Caddo County may be searched through the Oklahoma State Vital Records Index, which indexes deaths by county of occurrence.

Is Caddo County an Open Records County?

Caddo County operates in full compliance with Oklahoma's open records laws, which apply uniformly to all counties in the state. Under the Oklahoma Open Records Act, codified at Oklahoma Statutes Title 51, § 24A.1 et seq., all public bodies are required to make their records available for public inspection and copying. The Act establishes a presumption of openness, meaning that records are presumed to be public unless a specific statutory exemption applies.

As stated in the Oklahoma Open Records Act, "the people are vested with the inherent right to know and be fully informed about their government." This foundational principle governs the operations of all Caddo County offices that create, receive, or maintain public records. The Act applies to the county commission, the county clerk, the district court clerk, the assessor, the treasurer, the sheriff, and all other county bodies exercising public authority.

Caddo County does not maintain a separate county-level open records ordinance; the state statute governs all public records requests submitted to county offices. The Legal Information for Oklahomans resource, maintained by the Oklahoma Department of Libraries, provides additional guidance on navigating the state's open records framework.

How Much Does It Cost to Get Public Records in Caddo County?

The fee structure for public records in Caddo County is governed by the Oklahoma Open Records Act and applicable county fee schedules. The following standard fees apply:

Inspection of records: No charge for in-person inspection of public records
Photocopies: $0.25 per page for standard 8.5" x 11" black-and-white copies (fees may vary by office)
Certified copies: Fees vary by record type; certified copies of court documents are set by the Oklahoma Supreme Court fee schedule
Electronic copies: Fees for electronic records are limited to the actual cost of reproduction
Search fees: Agencies may charge for the actual cost of staff time required to search for records when the request is for a large volume of records or requires extensive research
Vital records certified copies: The Oklahoma State Department of Health charges a standard fee per certified copy of birth or death certificates

Accepted payment methods at county offices include cash, money order, and personal check made payable to the applicable county office. Credit card acceptance varies by department. Fee waivers may be available for indigent requestors or for requests made in the public interest, at the discretion of the maintaining agency.

Does Caddo County Have Free Public Records?

Free inspection of public records is available at Caddo County government offices during regular business hours. Under the Oklahoma Open Records Act, no fee may be charged solely for the act of inspecting a public record; charges apply only when copies are requested. The following resources provide free access to public records:

In-person inspection at the Caddo County Clerk's Office, District Court Clerk's Office, Assessor's Office, and Treasurer's Office is available at no cost
Online vital records searches through OK2Explore allow members of the public to search birth and death record indexes at no charge; fees apply only when certified copies are ordered
Court case searches through the Oklahoma Court Information System's electronic case filing portal provide free access to case docket information
Water rights records filed with the county clerk pursuant to Oklahoma Statutes Title 82 are available for free inspection during office hours

The distinction between free inspection and free copies is significant: members of the public have the right to view records at no cost, but obtaining physical or certified copies requires payment of applicable fees.

Who Can Request Public Records in Caddo County?

Any person may request public records from Caddo County government offices, regardless of residency, citizenship, or stated purpose. The Oklahoma Open Records Act does not restrict access to Oklahoma residents; non-residents retain the same rights of access as residents of the state. The following conditions apply:

Identification: Requestors are not required by law to provide identification to inspect public records, though identification may be required when requesting certified copies of vital records or when the record pertains to the requestor personally
Purpose: Requestors are not required to state the purpose of their request for most public records
Residency: Non-residents of Oklahoma and non-residents of Caddo County may submit requests and receive records on the same terms as residents
Restrictions by record type: Certain records, such as adoption records, juvenile records, and sealed court files, are restricted to authorized parties regardless of the requestor's identity
Personal records: Individuals requesting their own records, such as criminal history or vital records, may be required to provide proof of identity and, in some cases, a notarized authorization

Members of the public seeking guidance on their rights under state law may consult the Legal Information for Oklahomans initiative, which organizes resources related to the Oklahoma legal system.

What Records Are Confidential in Caddo County?

Certain categories of records maintained by Caddo County offices are exempt from public disclosure under state and federal law. The Oklahoma Open Records Act, at § 24A.7 through § 24A.29, enumerates specific exemptions that agencies are authorized or required to apply. The following records are confidential and not subject to public inspection:

Sealed court records: Records sealed by court order are not available to the general public
Juvenile records: Records pertaining to juvenile proceedings are confidential under Oklahoma law
Ongoing criminal investigation records: Law enforcement records compiled in connection with an active investigation are exempt until the investigation is closed
Personal identifying information: Social Security numbers, financial account numbers, and similar data are redacted from public records prior to disclosure
Medical records: Records protected under the Health Insurance Portability and Accountability Act (HIPAA) are not subject to public disclosure
Adoption records: Adoption files are sealed and accessible only to authorized parties under specific statutory procedures
Child welfare and protective services records: Records maintained by the Department of Human Services relating to child abuse or neglect investigations are confidential
Personnel records: Employee personnel files are exempt from disclosure, with limited exceptions for records relating to final disciplinary actions
Trade secrets and proprietary business information: Commercially sensitive information submitted to government agencies in confidence is protected from disclosure
Security plans and critical infrastructure details: Records that could compromise public safety or security are withheld from public access

When a record contains both exempt and non-exempt information, the maintaining agency is required to redact the exempt portions and release the remainder of the document.

Caddo County Recorder's Office: Contact Information and Hours

Caddo County Clerk's Office
201 W. Oklahoma Ave., Room 203
Anadarko, OK 73005
(405) 247-3393
Caddo County Clerk

Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays

Caddo County District Court Clerk
201 W. Oklahoma Ave.
Anadarko, OK 73005
(405) 247-6609
Oklahoma Court Records Portal

Caddo County Assessor's Office
201 W. Oklahoma Ave., Room 101
Anadarko, OK 73005
(405) 247-3065
Oklahoma.gov

Caddo County Treasurer's Office
201 W. Oklahoma Ave., Room 102
Anadarko, OK 73005
(405) 247-2484
Oklahoma.gov

Caddo County Sheriff's Office
201 W. Oklahoma Ave.
Anadarko, OK 73005
(405) 247-5353
Oklahoma.gov

Caddo County is also served by the Anadarko Agency of the Bureau of Indian Affairs, which maintains records related to tribal lands and services for the Caddo Nation of Oklahoma and affiliated tribes. Tribal court records for enrolled members of federally recognized tribes in the region may be maintained by the Southern Plains CFR Court, which serves the Caddo Nation of Oklahoma, among other tribes.

Bureau of Indian Affairs – Anadarko Agency
P.O. Box 309, 715 SW Bison Blvd.
Anadarko, OK 73005
(405) 247-6673
Anadarko Agency – Indian Affairs